Legal Services Complaints Procedure
We are committed to providing a high quality legal service to all our Clients. When something goes wrong we would like you to tell us about it. This will help us to meet your dissatisfaction and to improve our service to all Clients.
If you have a complaint about Chattertons Legal Services Limited, please contact the person dealing with your case, or the Risk and Compliance Manager:
Chattertons Solicitors & Wealth Management
30 Avenue Road
To help understand your complaint, and in order that we do not miss anything, please tell us:-
- Your full name and contact details
- What you think we have got wrong
- What you hope to achieve as a result of your complaint
- Your file reference number (if you have it)
If you require any help in making your complaint please let us know. Our Risk and Compliance Manager will be responsible for investigating and handling your complaint. They may use discretion to involve other senior members of staff in the investigation and handling of your complaint.
What Will Happen Next?
- We will write to acknowledge your complaint and we will send you a copy of this procedure.
- We may ask you to confirm or explain the issues of your complaint in more detail.
- We will confirm the name of the person who will be dealing with your complaint.
- We will record your complaint in our central register to include your name, your file number, and the issues you are complaining about and what (if anything) we are going to do to resolve them.
Our investigation in to your complaint will involve one or more of the following steps.
- Reviewing your file.
- Asking the member of staff who acted for you for further information
- Asking you for further information.
- Reviewing all of your issues and providing you with a final response on the outcome of each issue and how we intend to resolve your complaint.
We will do all of these things as quickly as possible and we aim to complete our investigation and give you a response within 8 weeks. If this is not possible we will explain why.
The Legal Ombudsman
If you are not satisfied with our final response, you may contact the Legal Ombudsman. You can contact the Legal Ombudsman:-
- By post at Legal Ombudsman, PO Box 6806, Wolverhampton, WV1 9WJ
- By telephone 0300 555 0333
- By email firstname.lastname@example.org
You must allow us to investigate the complaint first then you have the right to refer the complaint to the Legal Ombudsman within six months from the time when you receive a written response to the complaint from us. Normally you must refer a complaint to The Legal Ombudsman within 6 years from the act/omission occurring or within 3 years from when you should have reasonably known there was cause for complaint. The Legal Ombudsman’s website is www.legalombudsman.org.uk
If we take more than 8 weeks to resolve your complaint, you may refer your complaint to the Legal Ombudsman without waiting for our final response, although you may choose to wait for our final response in any event as this may be helpful. If we have to make a significant change to any of our timescales mentioned above, we will let you know and explain why.
We will not charge you for handling your complaint. The Legal Ombudsman service is also free of charge. However please note that if we have issued a bill for work done on the matter, and all or some of the bill is not paid, we may be entitled to charge interest on the amount outstanding. Please also note that we have a lien over your file until the bill is paid in full. This means that we will not give you a copy of your file until the bill has been settled.
Solicitors Regulation Authority
We are regulated by the Solicitors Regulation Authority and they can help you if you are concerned about our behaviour. This could be for things like dishonesty, taking or losing your money or treating you unfairly because of your age, a disability or other characteristic. You can raise your concerns with them by visiting their website at www.sra.org.uk
Alternative Dispute Resolution
Alternative complaints bodies such as ProMediate (UK) Limited http://www.promediate.co.uk are competent to deal with complaints about legal services should both you and our firm wish to use such a scheme.
We do not agree to use such a firm but we are required to inform you that Alternative Dispute Resolution is available.